Data Privacy notice for job applicants

Personal data is entered when creating a candidate profile, by applying for a job position and by joining our Talent Community. Your personal data is handled in accordance with this Privacy Notice.

In the event of your application resulting in an offer and your acceptance of a position at Tranter, your personal information will be stored and maintained by Tranter according to internal policies.

In the event of your recruitment process being unsuccessful, your personal information may be stored in our Talent Community for future job opportunities with Tranter.

The information about you that we may collect, hold and process is set out below: 

• Your name
•  Your email address
•  Your telephone number
•  CV or work history
•  Job preferences including role, geographical areas
•  Any other work-related information you provide, for example, education or training certificates 
• Your citizenship
• Your location
• Date of birth
• National insurance number
• Full details of job offers, placements and preferences
• Outcome of criminal record checks and security clearance for certain roles
• Medical information
• References
• A log of our communications with you by email and telephone
• Assessment results 
• Demographic information (voluntary) and in accordance with local laws
• Other relevant job-related information you provided as and when requested

If relevant, we may also collect, hold and process the following: 

The information will have been provided, or will be provided, by you directly or by a third party who we work with, such as employment business or agency. 

In the case of references, these will be from your previous employers. Please note that you are responsible for informing such references that they may be contacted by Tranter and to obtain acceptance from the reference before providing us with personal information such as name and contact information for such references.

The personal data is collected to facilitate the recruitment process and may be used as follows:

• To evaluate you as a potential candidate for vacant positions you applied to 
• To ascertain that you have the right to work in the relevant jurisdiction(s)
• To undertake relevant security and criminal record checks as required by and as permitted by law
• To address job-related health and safety requirements for certain positions in compliance with applicable laws
• To put in place contractual arrangements and documentation once a role has been secured
• To match your skill sets with listed job vacancies to assist in finding you the positions that most suit you 
• To keep you informed of available opportunities as they arise
• Anonymized reporting purposes. 

• Legitimate interest - Tranter has a legitimate interest in processing and storing your personal data for evaluating you as a potential candidate for the position you apply to and to document the recruitment process.
• Consent - we rely on your consent to store your information in our Talent Community to contact you regarding relevant positions.
• Contractual obligation – We rely on this legal basis if you are hired. We keep your personal data to be able to enter an employment contract with you and to document the recruitment process.
• Legal obligation – we rely on this legal basis if we need information and documentation to establish your right to work is processed by us as we are legally obligated to do so. 
• Legal obligation or consent for medical purposes - In respect of medical information, our basis for processing this category of personal data will depend on the circumstances but will usually be for one of the following reasons: Tranter having a legal obligation or consent from you.
• Legal obligation or consent for criminal record checks - Information in relation to criminal record checks, which are relevant for certain positions, will be processed on the basis that we comply with the applicable law. In certain instances, we may require your consent.

Once a position is assigned to you, we will process your personal data, for the purpose of you entering a contract. When the contract is entered, your personal data will be processed in accordance with the internal Data Privacy Policy for employees at Tranter. The policy will be a part of the employment contract or onboarding material.

The Talent Community is a shared community where candidates can be contacted for future job opportunities. Candidates can enter the Talent Community by either;

• Entering personal information by using and of the functions, on our career site, example:
  • Refer a friend
  • Sign up for Job Alert
  • Join our Talent Community (and share their CV/resume)
• Applying for a job.

When you decide to join the Talent Community, you consent to Tranter processing and storing your personal data for this purpose and in accordance with this Privacy Notice, the data will be made available and disclosed to HR Talent Acquisition professionals in Tranter companies around the world. This includes areas other than your preferred employment location. A list of companies included in the Tranter Group is made available on this page.

• You have certain rights as an individual which you can exercise under certain circumstances in relation to your Personal Data that we hold.
• Right to access and information: You have the right to information regarding what personal data we process about you. The right includes access to copies of the personal data but may be limited if e.g. there is confidentiality and the information therefore cannot be disclosed.
• Right to rectification: You have the right to request rectification of incomplete or incorrect personal data relating to you.
• Right to erasure: You have the right to request erasure of your Personal Data; after which the requested personal data will be erased. This erasure may result in Tranter not being able to include you in recruitment processes or other benefits from the Talent Community.
• Right to restriction of processing: You may request restrictions or limitations on processing of your Personal Data; (e.g. if the data is no longer needed for the purpose, it was processed or if your consent is withdrawn). You may also object to specific processing activities.
• Right to objection: You may object to the processing of your Personal Data in general or for specific processing purposes.
• Right to data portability: You may in some circumstances request that we transfer your data to you or possibly another controller in a structured and usable machine-readable format.

You may at any time request to withdraw a consent where consent constitute the lawful basis of our collection and processing of your Personal Data. 
You may at any time withdraw your consent by either;

• Submitting this form.
• Sending an email to webmaster@tranter.com

Once we have received and processed your notification that you have withdrawn your application, we will no longer process your information for the purpose(s) to which you originally agreed.

If you have a concern about the way we are collecting or using your personal data, you should raise your concern with us in the first instance or directly to the lead supervising authority.

For individuals in Sweden, please contact the Swedish Authority for Privacy Protection (IMY) at imy@imy.se.